VACANCY!

Professional Accountants' Christian Ministry (PACM) is looking for
experienced Administrator to lead her Secretariat team, and work
smartly with the Executives in achieving the Ministry vision.

Please find below, the job description for this role.

Qualified candidate should send a cover letter and CV to
jobatpacm@gmail.com not later than 21st February, 2016.

Thank you.

PACM

PURPOSE OF THE POSITION
The Administrator is responsible for coordinating daily activities of the Professional
Accountants Christian Ministry as regards financial, accounting, administrative and
personnel services in order to support the mandates and operations of the Ministry.

SCOPE
The Administrator coordinates the Ministry’s secretariat and reports to the Presidency. He
oversees the accounting responsibilities which include: keeping of financial records,
maintaining cash controls and banks’ relationship, supervising payroll and personnel
administration, maintaining accounts payable etc. He also handles every purchasing and
procurement that will support daily operation.

The Administrator must work with the Strategy team to ensure relevant policies and
procedures supporting the secretariat functions are put in place.

RESPONSIBILITIES
I. Monitors the financial system of the Ministry in order to ensure financial operations are
maintained in an accurate and timely manner. In achieving this, he will be required to
work closely with the Head of Finance and other finance related units (audit, control etc).
Some of the key activities supporting this responsibility includes:

Assist with the preparation and review of periodic budget (quarterly, half-yearly
and yearly)
Work with Strategy team to identify and implement secretariat related financial
policies and procedures
Coordinate the preparation and reconciliation of bank statements
Where required, establish relationship and maintain supplier accounts
Ensure transactions are properly recorded in the record management system
Coordinate the preparation of key financial statements: income statements,
balance sheets, cash flow statements
Coordinate secretariat team to response to annual audit
Maintain financial files and records

II. Oversees accounts payable and accounts receivable systems in order to ensure
complete and accurate records. Some of the key activities includes:

Ensure safeguarding of all accounts
Reconcile accounts payable
Reconcile accounts receivable
Reconcile weekly deposits
Manage payment of utilities bills.

III. Administers files and records in order to ensure accurate payment of benefits and
allowances. Key activities include:
Verify and report on payments
Maintain the leave management system
Review remittances
Supervise completion of payroll
Review payroll reports

IV. Supervise other administrative services within the Ministry:
Manage filing, storage and security of documents
Respond to inquiries
Manage repair and maintenance of office equipment
Manage issues on permits, rates, levies etc
Supervise external engagement of the secretariat and manage members and
outsiders inquiries
V. Perform other related duties as required

VI. In performing all duties, the administrator will be required to:
Be available for all major engagements of the Ministries both within and outside
the church
Be available for all the monthly executive meetings
Coordinate the opening and closing of the secretariat as well as the church at all
times.
Must be willing to work on all service days including Sunday.
Coordinate the cleaning and maintenance of the secretariat as well as the
church (including the children’s church) at all times

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge
The Administrator must have proficient knowledge in the following areas:
Accounting system, programs and applications
Accounts payable and accounts receivables
Operations, programs, policies, procedures, key activities and ideologies of the
Ministry
Administration of employee benefits
Payroll systems and reporting
Office administration
Understanding of physical environment of the Ministry’s secretariat
Skills
The Administrator must demonstrate the following skills:
Supervisory skills
Team building
Accounting and Finance skills
Analytical and problem solving skills
Decision making skills
Effective verbal and listening communications skills
Effective written communications skills
Computer skills
Stress management skills
Time management skills

Personal Abilities
The Administrator must maintain strict confidentiality in performing his duties and must
demonstrate the following personal attributes:

be honest and trustworthy
be respectful
be sensitivity
be flexible
demonstrate sound work ethics
in addition to the above knowledge, skills and attributes, the administrator is expected to
possess a minimum of Bachelor Degree in Accounting, Business Administration or any
business or finance related disciplines and must be a member or pursuing the membership
of an accounting, finance, business administration profession (a pursuit of the Institute of
Chartered Accountants of Nigeria’s membership will be an added advantage)

REWARD SYSTEM AND KEY PERFORMANCE INDICATORS (KPIs)

The Administrator will be subjected to a periodic appraisal or performance review on
quarterly and annual bases. The outcome of the annual performance will be fed into the
Ministry’s employment reward system and such outcome will be communicated accordingly.

The Ministry’s reward system includes the following:

Pay raise
Increase responsibilities and with cash incentives
Perquisites (Benefits in Kinds - BIK)
Sanction/Punishments - suspension
Demotion
Dismissal
The Administrator’s performance review will be subjected to the following key performance
indicators:
Turnaround time for job execution
Risks and issues management
Degree of error rates
Quality of report
Timeliness of periodic reports (weekly report, bi-monthly report, monthly report and
quarterly report)
Accuracy of information
Effectiveness of managing team members within the secretariat