COMPANY: GREESNSPRINGS SCHOOL EDUCATIONAL SERVICES LIMITED
LOCATION: GREENSPRINGS SCHOOL, ANTHONY CAMPUS
SPECIALIZATION/INDUSTRY: EDUCATIONAL
JOB TYPE: FULL TIME
JOB TITLE: ACCOUNT OFFICER

JOB DETAILS:
Greensprings School an international co-educational services limited comprising of Pre-school, Elementary and Secondary School seeks to hire a PROACTIVE, SELF-DISCIPLINED, EFFICIENT, ETHICAL, DISCRETE and APPROACHABLE Account Officer into the administrative department of the school.

JOB FUNCTIONS:
TASKS:
1. COLLATION AND PREPARATION OF BUDGET
2. PREPARATION OF FINAL ACCOUNT AND LIASING WITH EXTERNAL AUDITORS
3. RECONCILIATION OF DOMICILAIRY ACCOUNTS
4. GENERAL LEDGER MANAGEMENT- (loan amortization, investment ledger monitoring and transaction verification for receipts and payment)
5. SUPERVISES OTHER BANKS RECONCILIATIONS
6. PREPARATION OF OTHER REPORTS AS MAY BE REQUIRED FROM TIME TO TIME

A. BUDGET PREPARATION:
This task requires preparation of an annual budget in alignment with the metrics and trends of previous management accounts. It involves the following processes:
BUDGET ACTIVITY TIMELINE
 Notification to the various departmental and/or school heads to commence collation of their needs based on their expected activities for the next school year
End of term 1 in current session
 Collation of departmental input and classifying expenditure to OPEX and CAPEX
 Comparison of estimates submitted with previous years actual expenditure and trend of the actual expenses over years
 Verification of estimates that are over previous years trend with the DFA for management decisions relating to the expense.
 Submission of first draft to the DFA for review End of term 2 mid-term break
 Feedback from the DFA and adjustment of budget
 Updates and additions from user departments
 Submission of 2nd draft for review and correction End of term 2
 Budget communication and defense by various user departments
 Adjustment of budget based on outcome of defense 2nd week in term 3
 Submission of CAPEX budget to DFA for discussion with the Director
 Adjustment of CAPEX in line with approval from the Director
 Inclusion of other CAPEX and OPEX with respect to the strategic decisions related to the budget period
End of term3 mid-term break

 Presentation of 3rd draft to the DFA for review
 Discussion of 3rd draft with the Director
 Feedback and amendments
 Presentation to the Board of Directors
 Communication of approved budget to user departments 3rd week in August

B. PREPARATION OF FINAL ACCOUNT AND LIASING WITH EXTERNAL AUDITORS
Final accounts are prepared with reference to management accounts submitted, and in line with applicable financial standards.
 Download trial balance as at year end
 Collate schedules from account receivables, account payables, payroll, fixed asset, inventory and bank reconciliation in formats required by the external auditors and agree with trial balance
 Check amortization of prepaid expenses, loans and overdraft, and leases - where applicable and agree with trial balance. Check depreciation schedule and agree with trial balance
 Request other input relating to employees, students and other segments of the organization from the appropriate quarters
 Raise adjustment journals where necessary and send for approval
 Post adjustment journals
 Prepare final accounts in excel format
 Prepare final accounts in word format
 Send draft accounts (word and excel formats) to the DFA for review
 Make adjustments where necessary

On commencement of external audit, the following processes take place
 The draft financials, trial balance and general ledger are sent to the external auditors on instruction by the DFA
 Schedules are sent to the external auditors
 Confirmation letters are received from the external auditors, printed on the school letter head.
 Confirmation letter signed by the DFA are sent to the banks and vendors
 Banks and vendors are monitored for responses to the external auditors.
 Auditors requests for documentary evidences are attended to
 At the conclusion of audit, the external auditors send adjustment and reclassification journals
 The audit journals are discussed and agreed with the DFA
 The draft accounts are adjusted accordingly
 The amended draft is sent to the DFA for review.




C. RECONCILIATION OF DOMICILIARY ACCOUNTS
 Download pounds, euro and dollar accounts general ledger
 Obtain copies of bank statement
 Match ledger with bank statement.
 Communicate omitted posting to the cashier
 Check journals raised by cashier for accuracy

D. GENERAL LEDGER MANAGEMENT

Account receivables- Check receipt and invoice batches
Notify receivables officer of any errors observed for correction.
Post corrected batched to GL

Account payables- Check invoice and payment batches created
Confirm that correct ledgers are selected during posting
Post corrected batches to GL
Loan amortization- Amortization of loan interest based on bank schedule for loan
Raising of journals to effect loan payment in our records

E. SUPERVISION OF OTHER RECONCILIATION
Verification of charges raised with bank statement
Sign off of ‘checked’ row on journal voucher after checking
Attending to issues relating to reconciling items outstanding as at month end

F. PREPARTION OF AD-HOC REPORTS AS MAY BE REQUIRED FORM TIME TO TIME BY THE DFA


JOB REQUIREMENTS:
EXPERIENCE: Candidate must possess atleast 2-5 years’ active experience in Accounting

EDUCATIONAL QUALIFICATION: B.ED/B.A/B.SC in Accounting

CLASS OF DEGREE: Minimum of second class lower division.

SOFT SKILLS: Strong time management skills, great oral, written communication skills and interpersonal skills, apt in the use of Microsoft offices and VLE


AGE REQUIREMENT: 25-35

METHOD OF APPLICATION: Interested candidates should send their CVs , application letter and credentials to- recruitment.anthony@greenspringsschool.com