This is to inform the general
public, principal, school
proprietress, parents and students
that wish to register for the
2017/2018 WAEC MAY/JUNE exam
that the Registration has started.
See more information below:
1.0 INTRODUCTION
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The West African Examinations
Council e-Registration System is a
user friendly online registration
package for the West African
Senior School Certificate
Examination. It allows School
schools in Nigeria to register their
candidates online through the
Internet.
The WAEC e-Registration service
makes registration easier for the
schools and also eliminates errors
in registration information which
are hitherto made on paper and
only detected while processing the
paper forms by WAEC. Such
documents as Timetable and
Syllabus for the examination could
easily be printed or downloaded by
the School Authorities. It is our
belief in WAEC that this new
process will lead to a revolution in
Information Technology (IT)
development in School education in
Nigeria
This manual provides the step by
step procedure and training guide
for WAEC personnel and Schools
Principals/Examination Officers on
the e-Registration System.
2.0 PROCEDURE FOR
REGISTRATION
This manual covers the following:
Ø Payment for the examination
Ø Identification of Examination
Officer
Ø Registration of Candidates
Ø Reviewing/Editing of Candidates
Information
Ø Generation of Examination
Numbers
Ø Downloading of Information
Ø Offline Registration
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2.1 Payment for the examination
Schools are expected to collect the
approved registration fees from all
their candidates and issue one
bank draft in favour of The West
African Examinations Council
(WAEC). This cheque is paid at the
WAEC Zonal/Branch Office in
charge of their State. The
designated WAEC Finance Officer
in the Zonal/Branch Office enters
information regarding the payment
on his computer and issued the
school a scratch card or pay
voucher containing information to
enable the Principal/Examination
Officer sign up to the e-
Registration Website.
However, to make the online
registration trouble-free especially
for schools without Internet Service
in their locality, we have made
provision for offline registration on
their standalone PCs or through
Business Centers in their locality.
The CD-ROM containing this offline
registration facility will be given to
schools along with the pay voucher
upon payment. This also means that
schools could start registering their
candidates as they collect entry
fees
from them. Please see details of the
offline registration in Section 2.8.
2.2 Identification of School
Principal/Examination Officer
Once a school has collected a
Scratch Card or Pay Voucher as the
case may be, the school could visit
the WAEC e-Registration website
through an accredited examination
officer usually appointed by the
school to co-ordinate the
registration of candidates for the
examination. The School
Examination Officer could visit the
e-Registration website as follows:
2.2.1 How to Visit the WAEC E-
Registration Website
All a school requires is Internet
Explorer which comes standard
with Microsoft Windows. To get to
this website, launch the Windows
Internet Explorer on your PC and
type the following http://
http://www.waeconline.org.ng Or
http://
http://www.waeconline.org.ng/
register/
While in this website, click on the
“May/June Examinations” icon.
This takes you straight to the e-
Registration home page.
Notes: Your computer must be
connected to the Internet to do
this.
For schools without Internet
connection, they could register at
the WAEC Zonal/Branch Office in
charge of their State or the nearest
Cyber café or use the offline
registration facility.
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2.2.2 Examination Officer – Sign
Up as a New User
For a School Principal/Examination
Officer to use the e-Registration
Website as a new user, the school
must have procured the Online
Registration Scratch Card or Pay
Voucher from the WAEC Zonal/
Branch Office in charge of his/her
State. The Examination Officer
could then use the PIN (Personal
Identification Number) on the
Scratch Card or Pay Voucher to sign
up as a new user. He could do this
by;
Supplying the PIN for his/her
school
Clicking on the “Sign Up” menu
The Examination Officer’s
Information Page is displayed if the
PIN is valid
2.2.3 Entering Examination
Officer’s Information Personal
Details
Each school has its own
Examination Officer, who
administers the registration
process.
The Examination Officer must
enter his personal details as well as
his school detailed information on
this page.
Note: All the Boxes marked (*) are
compulsory fields and must be
filled.
· After all the required entries have
been made, click the Sign Up
button
· If the User-Id already exists; the
message “User Id already Exists”
will be displayed
· ** To correct this error, change
the User-Id and click again on the
Sign Up button
· This action launches the
Registration Details Page when the
entries are valid
2.2.4 Examination Officer – Login
as Existing User
A School Examination Officer who
has carried out 2.2.2 and 2.2.3
above will not have to repeat the
procedure for him to visit the E-
Registration website.
He will only need to go through the
following steps to use the E-
Registration Services:
· Click on the “Log In” on the
cascade menu
· Type his/her school PIN, User-Id
and password and the click the
“Log In” button
· The system displays a Welcome
Page.
· At “Welcome Page”, the
examination officer could choose to
ü List Registered Candidates,
ü Register More Candidates,
ü Download (Syllabus, Timetable
and/or Template Form)
ü Log out from the site.
2.3 Registration of Candidates
Once a School Examination Officer
is properly identified by the
system, he/she could register as
many candidates as the PIN
allocated to the school will allow
him. The following are the steps
the
examination officer will take to
register candidates:
· Sign up/Login to the E-
Registration Website as described
in Section 2.2 above
· Click “Register” on the cascade
menu
· The Center Number, the School
Name, and the number of entries
remaining for the school with the
Registration Form will be displayed
· Each Candidate’s personal details
such as Surname, First Name, Date
of Birth, Sex and subjects must be
entered. The candidate’s passport
photograph and signature must also
be captured. See how to capture
candidate’s passport photograph
and signature in Section 2.8.
Note: All the Boxes marked (*) are
compulsory fields and must be
filled.
2.3.1 How to Select Subjects for
Candidate
· The approved subjects for the
examination are displayed in the
Available Subject List Box
· English Language and General
Mathematics have been pre-
selected
· Select the subject in the Available
Subject “List Box” and click on “>”
Icon
· Clicking on “>” icon moves the
selected subject from the “List Box”
to the corresponding “Text Box” at
the right side of Available Subject
“List Box”.
Note: that a candidate is expected
to register for at least 8 subjects.
To deselect already Selected Subject
do the following:
· Click on “X” in front of the subject
to be deselected.
· The deselected subject moves back
to the bottom of Available Subject
“List Box”
2.3.2 Attaching Candidate’s
Passport Photograph
To attach a candidate’s passport
photograph do the following:
Outside the Online Form
· Scan the actual passport
photograph of the candidate using
a flatbed scanner or Take a
passport photograph of the
candidate with a digital camera
· The passport photo should be
black and white, 35mm x 40mm in
size with contrasting background
· The passport photograph must be
clear and the candidate’s face must
NOT be obstructed in any way by
items like glasses, sun glasses, head
gear, etc
· Store the picture in JPEG format
using candidate’s name
From the Online Form
· Click the Browse Button by the
“passport photo box” to locate the
candidate’s passport photo
· Locate the directory where the
passport photograph is stored
· Click on the on the candidate’s
passport photograph
· Click “Open” to attach the
candidate’s passport photograph to
the corresponding candidate’s
registration.
Notes: Once the candidate’s
passport photograph is attached to
the registration information
it CANNOT be changed.
The scanned passport photograph
will be on your certificate and all
other documents in WAEC
2.3.3 Continuous Assessment Scores
(CAS) for SSS I & II
It is compulsory that you enter the
Continuous Assessment Scores
(CAS) for SSS I and II along with
your entry. The SSS III CAS should
be added as soon as it is available
bet before the examinations begin.
2.3.4 Candidate’s Affirmation
Click on the “Checkbox” by the
affirmation statement to affirm
that all the entries including the
attached passport photograph are
correct.
Note: That when the checkbox is
clicked, a mark “v” sign appears in
the checkbox and this affirms that
all entries are correct. You WILL
NOT be able to submit this entry
unless you click the affirmation
checkbox.
2.3.5 To Submit Registration
· Be sure that the all registration
information for the candidates are
correct
· Click the Submit Button to register
the candidate and save candidate’s
registration information.
Note: If the registration process is
successful, the “Form Number” is
displayed in the Submitted Page.
2.3.6 To Register More Candidates
· Click on “Register More” to
register more candidates
2.4 Reviewing/Editing of
Candidates Information
There may be a need to review the
candidates that have been
registered by a School Examination
Officer. There may also be a need
to make some changes to the
entries of some of the candidates. It
is possible to do this as follows:
Login as the authorized School
Examination Officer as described
in section 2.2 above
Click on List on the Cascade Menu
to list already registered candidates
Click View at the extreme left of
the
record to display Candidate’s
Registration Details and passport
photograph
Make changes to the entries and
then click the affirmation checkbox
and submit the form
Notes: You can make changes to a
candidate’s registration details only
3 times before the close
of entry
You CANNOT change the passport
photograph of the candidate after
you have generated examination
number please.
2.5 Generating Examination
Numbers
Ensure that all candidates’ entries
have been submitted before
proceeding
A School Examination Officer is
allowed to generate examination
numbers for candidates in his/her
school after he has completed the
registration of all the candidates in
his/her school by taking the
following steps:
Login as the authorized school
examination officer as described in
section 2.2 above
Click on Generate Exam No Menu
A list of the candidates registered
for the examination in the school is
displayed
Print out entire candidates’
information
2.6 Downloading of Information
School Examination Officers could
download documents such as
Syllabus, Form Template and/or
Timetable as follows:
Login as the authorized school
examination officer as described in
section 2.2 above
Click Download on the cascade
menu. The Download Centre page
is
displayed
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2.6.1 Downloading the Syllabus
· To download the syllabus, take
the
following steps:
· Select subject in the subject list
column.
· The File download Dialog Box
appears with options to Save, Open,
Cancel, More Info
· Click Save to save the downloaded
file to a specified location.
· Click Open to open and view/print
the syllabus
· Click Cancel to cancel the
downloading Process
· Click More Info to get more
information about Downloading
2.6.2 Downloading the Registration
Form Template
· To download the Form Template,
click Form Template
· The File download Dialog Box
appears with options to Save, Open,
Cancel, More Info
· Click Save to save the downloaded
file to a specified location.
· Click Open to open and View/Print
the Form Template
· Click Cancel to cancel the
downloading Process
· Click More Info to get more
information about Downloading
2.6.3 Downloading Examination
Timetable
· To download the Timetable, Click
on Timetable
· The File download Dialog Box
appears with options to Save, Open,
Cancel, More Info
· Click Save to save the downloaded
file to a specified location.
· Click Open to open and View/Print
the Timetable
· Click Cancel to cancel the
downloading Process
· Click More Info to get more
information about Downloading
2.7 Offline Registration
WAEC introduced the Offline
Registration option for schools that
have PCs but are not on the
Internet. This service is also put in
place for schools without PCs who
could be assisted by Cyber Café or
Business Center with computers
and scanners/digital camera. This
will enable the schools to capture
registration details of their
candidates and passport
photographs, save the information
on a CD-ROM or Flash RAM for
uploading at WAEC Zonal/Branch
Office in charge of their State. Each
school will be given a CD-ROM
containing the offline registration
program, instruction manual and
other WAEC Online Registration
information during a training
program to be organized for school
principals and examination
officers.
Please refer to the Offline
Registration Instruction Manual for
full instruction on how to use the
Offline Registration Module.
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2.7.1 Uploading Data From Offline
Registration
For a school examination officer to
upload data from the Offline
Registration Package to the e-
Registration System, the following
steps must be followed:
· Pay the required fees to collect
your payment voucher for the
number of candidates
· Sign up following sections 2.2.2
and 2.2.3 as a new user or
· Login following section 2.2.4 as
an existing user
· Click on Offline Upload
· To upload your entry with SSS I &
II CAS, click on Main Entries from
Upload from Offline Backup
submenu under the Registration
menu
· Click on Browse to select the
location where the cmp data files
(on the Offline backup device)
· Select the files 4……_!.cmp then
press Add file until you have
finished selecting all the backup
cmp files.
· Click on Upload Now to validate
and load the data.
· Please note that you may choose
to
add and upload the cmp files one at
a time.
Uploading SSS III Continuous
Assessment Scores (CAS)
· Click on Upload SSS 3 CAS and
press Continue
· Click on Browse to select the
location where the data file (on the
Offline backup device) is
· Select the file named 4xxxxxx.xml
· Click on Upload to validate and
load the data.
3.0 WAEC ZONAL/BRANCH
OFFICES e-FACILITY
For schools in the rural areas and/
or schools without computers and/
or Internet facilities, WAEC has
installed in all its Zonal/Branch
Offices, Computers, Scanners,
Printers, and Internet Service. This
will enable such schools to register
their candidates online or upload
the candidates they have registered
offline. This will surely make it
possible for all schools to get their
candidates register on time and
with ease.
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Schools wishing to use these
facilities especially for scanning
and printing may be required to
pay a token for the facilities. Such
additional fees will be
communicated to the schools
during the training program.
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